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by:ITATOUCH     2020-05-06
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Last update: systematize your business processes on August 1, 2013 to save time and money.
During my 30 years as a time management speaker and consultant, I studied and shared many simple practices that helped my audience improve their daily performance.
A lot of time is wasted because we don't have a system to do many repetitive tasks, so we have to pay over and over again, using our time, the same result.
So here's a good tip: systematize.
Systemization is a simple process of creating a regular way to respond to countless tasks that will make time for more important things.
We can systematize in all areas of our lives.
Here are a few places you might want to start. 1.
Standard text document.
There are dozens of documents in the "My Documents" section of my computer.
These include standard letters, standard information documents that people send through our website and me for business and personal contacts (
Direction of our office).
In order to reply to my email, most of the information I need to send is there or it's easy to modify and customize so I don't have to enter a lot of duplicate information. 2.
A calendar system.
Some use up to a dozen ways to track their appointments, scheduled events, and their "to-do" list items.
There is a work calendar and a personal calendar.
There is something on the table to remind us of what we need to do.
The dentist's appointment is stuck on the mirror, and the claims from the dry cleaner are hung on the sunshades in the car.
The softball schedule is on the fridge, and we have a few other promises in mind.
It all comes down to a system.
I use the Daytimer product, but it is good whether you feel comfortable.
Make it a simple, single master system from which you can control appointments, scheduled events, and "to-do" list items. 3.
Clean up the messy desk or work area.
Research shows that people who work with messy desks spend an average of one and a half hours a day looking for things or getting distracted by things.
Seven and a half hours a week! (
"Can't see, can't see.
"And vice versa," visually, in the mind ". )
And, it's not a solid block for an hour and a half, it's here for a minute, there for a minute, like a leaking hot water faucet, dripping, it doesn't look like a big loss, but in the end, we're pouring a few gallons of hot water into the drain for heating.
If you have ever visited the office of a senior manager, usually that person works in a clean desk setting.
Many attributed the result to the person's access to other staff.
While there may be some truth to this conclusion, in most cases, if we look back on years in that person's career, at which point they may be working with a clean table, this gave them the focus of their promotion to today. 4.
Sufficient supply.
Some people spend a lot of time looking for pens, paper or Staples for stapler.
There are enough pens, pencils, yellow marks, "notes", writing boards, fax paper, printer cartridges, updated phone books, Staples, "Wite Out", report form paper clips, machine rolls, etc. . , etc. 5.
Make your physical environment viable.
Move the fax machine closer (Or farther! )from your desk.
Have the most commonly used and needed files within the reach of arm, and have less frequently needed projects further away.
There is plenty of room on the desk to do what you need to do.
Remove some unnecessary items to make room if necessary. 6.
Set up a fully functional briefcase.
I travel a lot and am not in the office during workshops or meetings with clients and ask me to carry my briefcase with me.
In addition to what I need where I'm going, there's a lot of neat stuff in my briefcase, like a calculator, pocket map for the US, basic office supplies (
Writing boards, pens, yellow marker pens, small stapler, paper clips, stamps and several envelopes)
Blank Check, a few deposit slips, a paperback book that I 've always wanted to read, and I can at least do a project if I run into a traffic jam or wait for the meeting to start.
It gives me more choices. 7.
Planned maintenance.
The equipment you use, your car, the things around the house, oh, yes, you.
You know your car needs repair.
Why wait for the fault to finish it, and spend more time in a shorter period of time to finish what could have been done. (
You need a tune.
OK, but now you have to wait for the trailer to arrive. )
Regular medical and dental examinations save a lot of time in our future by repairing minor illnesses before they become major expensive problems. 8.
Directory contacts.
Develop and maintain your contact list so that the network can enhance your future with your contacts. A computer-
Basic programs like ACT are great, but even a simple 3x5 card system works.
Keep track of more and more contacts and help them at any time and they will be there to help you. Dr. Donald E.
Wetmore, a complete
Time professional speaker, one of the most important experts in time management, and author of punch-in and organize your life.
He is a professional speaker and chair of the 60 Huntington Street Productivity Institute time management seminar. , P. O.
CT 2126 case 06484 Shelton (800)969-3773 (203)929-9902 Email: [emailprotected]Web: Know-
How/Attard Communications Company
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